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This system module is to maintain the order
processing work flow of purchase and supplier accounts, It is fully integrated to the inventory control system and the general ledger
system. It is a tool to assist you to manage your company's purchase and account payable clearly, so as to
improve your cash flow better. With regard to the system features of the application software, the system
enables you to increase your productivity and to lower your cost.
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System function include: |
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1.Supplier
File |
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1. Supplier File
2. Purchase Order
3. Purchase Invoice
4. Payment
5. Supplier Credit Note
6. Reports
FIELD LENGTH SPECIFICATION |
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A supplier
record provides details of the supplier's name and address with
bi-lingual description, supplier type, contact person and
departments, telephones, fax, email address, payment term.
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It also
maintains the supplier's stock code, and price, such information will be
printed on the documents upon supplier's request.
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Envelope
or label, documents like excel, word, etc., can be faxed or email through
the supplier file.
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During daily processing, purchase order, purchase invoice, credit note,
payment, such transactions are automatically updated to the supplier
records. So, user can on-line to obtain the current, historical purchase
transactions and outstanding balances of the supplier.
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2. Purchase Order |
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This module supports ordering
and trading items from initial purchase
requirements.
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Purchase order must be completed with the header, transaction
details, footer before issuing and submitting
for approval.
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The
confirmed purchase order will be flagged by the purchase invoice and outstanding
order will be sorted out for follow up.
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In order
to simplify the proceeding and save time, a new purchase order can be copied and modified from one of the existing
orders.
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3.Purchase Invoice |
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The
invoice function produces the required data to be used by the
account payable and purchase analysis reports.
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An invoice may be referred to the purchase order or copied from the other existing invoice.
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If the goods is arrived, purchase invoice must be inputted with the header (currency, exchange rate, arrival
date, invoice type, etc.,), transaction details (stock item, quantity, cost, discount, other charges, non- stock item etc.,)
and footer.
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Stock item lot number, serial number, parts, etc., are being selected at
the initial setup of the application system. When inputting an purchase
invoice, the selected option will be automatically appeared on the data
entry screen.
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4.Payment |
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Cash, cheque, post dated cheque or other form of payment are allowed in the system.
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Partial settlement, discount and other charges are also allowed.
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All payment can be made against individual invoice or a series of invoices or a period of invoices.
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A remittance advice with cheque can be be printed upon completion
of the data entry.
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5.Supplier Credit Note |
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6. Reports |
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Reports can be printed by several
options such as by supplier, area, supplier type, document type, etc.,
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Reports can be shown in a period, in the form of twelve
months, amount, cost value, percentage comparison or
charts presentation.
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Some of these reports are :
Outstanding purchase order reports
Supplier status
Account payable reports
Aging analysis reports
Yearly purchase analysis reports
Ranking analysis reports
User defined reports
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FIELDS
LENGTH SPECIFICATION
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Customer code. : 10
characters
Area code : 20 characters
Salesman code : 10 characters
Documents no. : 16 characters (Quotation, Contract, Delivery
Note,
Sales invoice, Credit Note, Receipt etc.,)
Price : 99,999,999.99 (up to 4 decimal point)
Documents amount : 999,999,999.99 (up to 3 decimal point
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Heading, Remarks, Footer : Unlimited lines
and characters.
Exchange rate : 99,999.9999 (up to 6 decimal point )
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