This accounting package is designed for multi-department company to process vouchers, print all G/L reports and financial statements. The system is capable of maintaining ledgers of different companies separately.  In addition, a report generator  is provided for  user to  define  and print customized  financial statements  and analytic reports. Statements to customers showing unsettled invoices and sales purchase analysis report showing gross profit ratio of each  sales confirmation  can be  generated.   Vouchers are entered  as  batch of  transactions. Audit trails  are implemented  by enforcing  printing of transaction batches  prior posting  and preventing user from editing entries after posting.  The system is equipped with  a security protection scheme  to  restrict unauthorized  user to access the data of the system.

System function include:

1. Financial Year File

1.  Financial Year
2.  Chart of Account
3.  Vouchers
4.  Ledger Enquiry
5.  Currency Revaluation
6.  Bank Reconciliation
7.  Budget Analysis
8.  Trial Balance
9.  P/L  & Balance Sheet
10.User Defined Reports
11.Pre-Defined Reports
12.A/C Verification
13.Year End Process
14.Password Control

Maintain separate financial years
Lock periods to prevent unauthorized changes, add new and delete 
Provide backup or purge historical data of specific financial year.

 

 2. Chart of Account

7 characters long with 3 segments : group a/c, control a/c, subsidiary a/c
x - xx - xxxx

 

 3. Vouchers

5 types of vouchers : Sales, Purchase, Receipt, Payment, Transfer  vouchers.
Multi -department, currency
Unlimited lines of particulars
Unlimited debit or credit transactions per voucher
Unlimited number of currencies for each voucher
The maximum amount of single entry is 99,999,999.99
2 Reference nos. for cost analysis
Handle multiple invoices for settlement
Maintain vouchers in batch, posted or reversed.
Print check and remittance advice in payment voucher
Audit trails for deleted and reversed vouchers 

 

 4. Ledger Enquiry

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Browse account transactions and balances with major currency or other currency within a certain period. Some sensitive ledger accounts, records, can be hidden by the authorized user.

 

 5. Foreign Currency Revaluation

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If the exchange rate of a specific currency is fluctuated, a new exchange rate is inputted and the amount of related vouchers will be recalculated and printed out.  

 

6. Bank Reconciliation

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Reconcile your monthly bank statements by selecting and marking the transactions that have cleared.   

 

7. Budget Analysis

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Store budget figures of ledger account per month. Compare the actual figure by showing the amount or percentage difference on the financial reports.

 

 8. Trial Balance

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The balance of each account as at a certain month, previous month, year to date can be displayed or printed out.

 

 9. P/L Account & Balance Sheet

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The report formats of the P/L account and balance sheet statement are specified in the user defined reports specification file “PL” and “BS” respectively.  Users can change  the report format in the function of the user defined report generator.  

 

 10. User Defined Reports

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After the vouchers are inputted,  you can extract data  from accounts  to customize analytic reports and financial statements according to your needs. The user defined specification file  is divided into  three parts,  title,  column  and  row.  A report can accommodate maximum 14 columns and unlimited rows. Each column  is specified by  several  attributes  like  account number,  name,  balance as  current month, nth month,   previous month,  a period,   year to date,  percentage,  debit  or credit side, total,  etc.,   There are  several row types  such as  account numbers range,  account level,  blank line, double line, vertical total, page break etc., Formula and percentage calculation can be applied to the columns' accumulator.   

 

 11. Pre-Defined Reports

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Some reports are ready made for the users such as customer statement, mailing label, invoice listing,  expenses reports etc.,

 

 12. Account Verification

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This function is to verify the transactions total of each voucher and check the summation of  the balance of all accounts is zero. Any discrepancy will be reported.

 

 13. Year End Processing

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This process includes calculations of brought forward amount and updating the retained earning account.

 

 14. Password Control

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In order to restrict unauthorized access of the data of the system, each user should have a valid password to login to the system.  In addition, each user is  assigned an  access level (between 0 and 9) to access certain functions of the system.